It’s no secret that time management skills are important in the workplace. By learning how to manage your time more effectively, you can work more efficiently, meaning you can reach your goals quicker and optimize productivity.
Improving how your company handles time could be very helpful for everyone, especially if you have a lot of projects with the same due date or find it hard to fit meetings and project requests into your regular schedule.
There are a number of different techniques you can use to improve your time management skills. Below, we’ll go over some of the most popular and effective methods.
Why is time management critical in a workspace?
Research provided shocking results that showed that inefficiency wastes more than four hours a day of work. In an 8-hour workday, the average worker is productive for 4 hours and 12 minutes.
Each workday, 51 percent of the time is spent on low-value tasks, which reduce productivity and raise costs. Work distractions, procrastination, and social media waste 150 minutes per day. Time squandered increases costs. Distractions cost American companies $588 billion a year.
Inefficiency due to poor time management costs people dearly both in terms of productivity and stress levels. Only 1 in 5 people use a formal time management system, and the average person will try 13 different methods throughout their lifetime.
If you adopt just one habit related to managing your time better, it will make a great difference. For example, taking 10-12 minutes every day for planning could save you 2 hours of wasted time. You would also be less likely to miss deadlines and feel less stressed about your job in general.
The best time management techniques
Now that we understand how crucial time management is, let’s explore some of the best strategies available.
Make a daily to-do list
Creating a list of tasks you need and want to do at work is an excellent place to start your day. This may seem like a simple method, but keeping a to-do list and using it as guidance for your daily activities can make a big impact on your productivity.
Develop a list of priorities
A physical to-do list is better than relying on your memory, which can fail. No need for fancy apps, get a calendar and write out your tasks for the day, week, or month. Similarly, the key is deciding which tasks take precedence and arranging them by priority and deadline.
Group similar job tasks
The human brain is not very good at multitasking. When we try to focus on more than one thing at a time, we are actually just rapidly switching our attention from one task to another, which can lead to errors and decreased productivity.
Streamline your workflow by grouping similar tasks together and focusing on them for a set period of time. This will help you stay engaged and in the flow.
Establish a routine
Our minds respond better to patterns and routines. Establishing a routine can help us stay on track and be more productive. To achieve this, try blocking out time for specific tasks each day, week, or month.
For instance, some individuals only book meetings on Tuesdays and Thursdays. They know exactly what to expect these days. This allows them to focus on other duties or events during the remainder of the week.
Eliminate manual processes by automating your tasks
When discussing managing one’s time better, it’s important to note that automating routine work is among the best practices. If there are things that must be done regularly, you may set them up as recurring tasks.
You can do this by setting up templates, leveraging technology and tools, or batching similar tasks together.
As a result, you’ll have more time to tackle other important tasks compared to if you were to create these processes manually each time they’re needed.
Assess the time needed for each activity
When you’re feeling overwhelmed with a to-do list, it can be tough to estimate how long each task will take and where to even start. But try not to dwell on this too much.
A helpful tip is to set time limits for each activity. Then, at the end of every day, assess how well you stuck to that schedule. By the end of the week, you should have a better idea of what works for you and can readjust as needed.
Schedule time for breaks
Not only is it important to schedule enough time for each task, but you should also pencil in some buffer time and include scheduled breaks throughout the day. This will help you avoid burnout.
A lot of people overlook this, especially those working from home, but taking breaks and disconnecting are necessary for productivity. If you’re too tired, you won’t be productive. Give your body the rest it needs by allowing yourself to recharge your batteries.
There are a lot of techniques you can use to improve your time management skills, but the ones listed above are some of the most effective. If you want to be more productive at work and reach your goals quicker, give them a try. You might be surprised at how much of a difference they make.